Notice of Annual General Meeting 2017

Notice is hereby given that the Annual General Meeting of Police Financial Services Limited ABN 33 087 651 661 trading as BankVic will be held at Rydges On Swanston, 701 Swanston Street, Carlton, on Thursday 16 November 2017, commencing at 5:00 p.m.



Light refreshments will be provided at the close of the meeting and an invitation is extended to all members to meet with Directors and staff during this period. Please RSVP to the Company Secretary via email or via Alexandra Coutts on 03 9268 9237 by 1 November 2017, to assist with catering purposes.

Ordinary Business

  1. To confirm the minutes of the forty-second Annual General Meeting held on Thursday 24 November 2016. 
  2. To receive and consider the Company’s Financial Report, the Directors’ Report and Auditor’s Report for the year ended 30 June 2017.
  3. To determine the remuneration of the Directors. 
  4. To receive a report from the Company Secretary on the 2017 Director Elections.

Notice of Special Resolution

Notice is given pursuant to section 249L (1) of the Corporations Act 2001, that it is intended a motion be proposed at the Annual General Meeting to amend the BankVic Constitution, to allow the directors of BankVic to appoint a limited number of independent directors to the Board.

This is being proposed because:

  • The Australian Prudential Regulatory Authority (APRA) has recommended that BankVic consider adding directors with specialist skills and experience to the BankVic Board. 
  • Best industry practice recognises that a company should have a mix of skills and diversity on its Board.
  • Other mutual banks have recognised that there are benefits in having a number of directors with specialist skills that are not drawn from their member pool. 
  • Member-elected representatives will continue to constitute the majority of directors on the BankVic Board and any independent directors will be approved by the Board. 
  • Independent directors will be bound by BankVic’s objectives to assist members and their communities; and the BankVic core values and mission will be unaffected by appointing independent directors to the Board. 

Please click here to view the wording of the Special Resolution and Explanatory Note. 

Proxy Voting

Should a member be unable to attend the Annual General Meeting, the member may vote by proxy. A proxy need not be a member of the Bank. Any member present, either personally or by proxy, has one vote, regardless of the number of shares held. Proxy forms, with instructions for completion and return, are available by emailing the Company Secretary at or by telephoning 03 9268 9237.

Proxy forms must be received by the Company Secretary no later than 5:30 p.m. on Tuesday 14 November 2017.

For members attending the meeting in person it will be necessary to register your name for voting purposes prior to the commencement of the meeting. Registration will commence at 4.30 p.m.


Members may view the minutes of the 2016 Annual General Meeting at the 2017 Annual General Meeting, or on application to the Bank. Members wishing to obtain a copy of the minutes should apply in writing to the Company Secretary via email at

By Order of the Board

Penny Maroulis
Company Secretary
19 October 2017

BSB: 704 230